Receipt Of The Award Letter
A letter announcing the award is sent to each successful CDBG program applicant. This letter specifies the amount of the award, the activity or activities for which the award is being made, and any special conditions or requirements placed on the award. It also identifies the State staff person whom the grantee should contact in order to initiate contracting procedures. For OEDIT projects the contract is generally sent with the award letter. Finally, and perhaps most importantly, the award letter cautions the grantee that it cannot begin to incur either administrative or program costs associated with the project until:
- Completion And Submission Of All Application Documents. See Project Start-Up Exhibits I for more detailed information.
- The Grantee Has Completed An Environmental Review And Funds Have Been Released By The State As Applicable.
- A contract between the State and the locality is fully and properly executed. The State cannot reimburse the grantee for expenses incurred prior to the effective date of a contract. (This date can be found on the signature page of the contract – it is the date the controller signs and fully executes the contract.) Included in costs that cannot be reimbursed are: expenditures associated with preparation of the application, including expenditures for architectural, engineering and other professional work performed prior to the effective date of the contract; and costs associated with preparation of the Environmental Review Record which are incurred prior to the effective date of the contract.