CDBG Quarterly Financial & Performance Status Report
Public Facility Projects
Exhibit III - A.1: Instructions
- Block 1: Mail 1 Copy Signed in Original To:
- CDBGPF Program Manager
1313 Sherman St
Room 521
Denver, CO 80203
- CDBGPF Program Manager
Reports are required on a quarterly basis during the grant/contract period regardless of whether funds have been expended or not.
- Block 2: The recipient organization is the grantee with whom the State Contract is made. In some cases, the grantee may sub-contract with another organization, but indicate the grantee named in the State Contract.
- Block 3: The Contract Encumbrance Number is located in the second paragraph of the Contract between the State and the grantee. This number is a six digit number preceded by "F" or "H", (for example, F11CDB11-08). Do not confuse this number with the Contract Project Number.
- Block 4: Specify cash or accrual method of accounting.
- Block 5: Specify if this report is/is not the Final Report for this Contract.
- Block 6: The Project/Grant period are the dates included in the Scope of Project of your Contract.
- Block 7: The period covered by this report is the quarterly period applicable. Quarterly Financial & Performance Status Reports are due 30 days after the end of each quarter.
- Block 8: Block 8 contains the expenditure categories that are included in your plan on which funds are budgeted. These categories must be the same as those expenditure categories contained in the scope of services of your Contract with the State.
- Line 8a: Expenditures previously reported within categories included in your plan in which funds are budgeted. These categories must be the same as those expenditure categories contained in the scope of services of your Contract with the State.
- Line 8b: Expenditures for this quarterly report period should be reported here, plus or minus any adjustments not previously reported.
- Line 8c: Net expenditures to date are line 8a. plus line 8b.
- Line 8d: Unliquidated obligations are referred to in the Administrative Requirements in this section. Generally, unliquidated obligations are outstanding purchase orders for goods and services, or contracts which have not yet been fully serviced or paid.
- Line 8e: Selfexplanatory. Line 8c. plus line 8d.
- Line 8f: Total CDBG funds authorized in the Scope of Services of the State Contract.
- Line 8g: Unobligated balance of CDBG funds is the remaining amount of the allocation to spend or obligate. Subtract line 8f. from line 8e. and enter the amount.
- Block 9: Report project activities undertaken or completed during the subject reporting period. Have any complaints been received or have problems or issues developed related to financial management, environmental review, civil rights, labor standards, displacement/ acquisition/ relocation or other matters? If so, how have these complaints been resolved? Is any training/technical assistance needed from DOLA to help the recipient organization with challenges it faces in any of the aforementioned subject areas?
- Block 10: The form must be signed by the appropriate elected official or by an individual officially granted signatory authority by the recipient organization’s elected body (see Exhibit II-E [form] and Exhibit II-E.1 [instructions]). Other information in this block is self-explanatory.