CDBG Request for Reimbursement
There are two components to the Requests for Payment procedures: quarterly financial reporting and requests for payment. Grantees are required to submit quarterly financial reporting utilizing Exhibit II-A: Request for Reimbursement (Word download). This form will serve as documentation that the authorized representative of the Grantee has approved the payment request.
Process for Requests for Payments
The CDBG request for payment process is comprised of three distinct activities:
- Gathering required documentation
- Complete Exhibit II-A: Request for Reimbursement (Word download)
- Submitting information in the Grants Portal
Required Documentation
Grantees are required to submit documentation for all expenditures claimed in Exhibit II-A: Request for Reimbursement (Word download).
Grantees should maintain a physical or digital copy of each payment request with all corresponding source documentation in the CDBG file.
Important: Grantees must not submit personal identifying information including first and last names, addresses, and social security numbers. Submitted documentation of incurred costs should have PII de-identified or redacted. Any personal identifying information submitted with Exhibit II-A: Request for Reimbursement (Word download) will be returned immediately without further review so that it can be resubmitted in a way that does not contain this sensitive information.