This example agreement is for illustrative purposes only. Always check with your legal advisor on any agreement.
MEMORANDUM OF UNDERSTANDING
EXAMPLE MAIN STREET
AND
MOST AWESOME PARTNER EVER
This Memorandum of Understanding (MOU) describes the responsibilities and expectations between Example Main Street (Example Main Street), Lead Organization, and Most Awesome Partner Ever (MOST AWESOME PARTNER EVER), Community Organization Partner, for the use of funds received through the U.S. Department of Health and Human Services (HHS) Compassion Capital Fund (CCF) Communities Empowering Youth (CEY) Program for the YOUTH NEEDS CAPACITY BUILDING PARTNERSHIP. The purpose of this partnership is to build our capacity to address youth violence issues in our community.
Example Main Street is partnering with MOST AWESOME PARTNER EVER to carry-out the CEY program. The Partnership contains three components: (1) community needs assessments; (2) training and technical assistance provided by Example Main Street to MOST AWESOME PARTNER EVER for capacity building to meet the needs of youth who are at-risk of being involved with gang activity, youth violence, and/or domestic abuse and neglect; and (3) financial assistance provided by Example Main Street to MOST AWESOME PARTNER EVER to implement capacity building activities.
RESPONSIBILITIES AND EXPECTATIONS
For the CEY program, EXAMPLE MAIN STREET serves as the “lead” organization. As the lead organization, Example Main Street is responsible for the following:
- Ensuring that the program activities and finances of the Partnership are in compliance with CEY requirements and Federal regulations;
- Providing direct technical assistance and training services to MOST AWESOME PARTNER EVER by Example Main Street staff professionals, as needed for MOST AWESOME PARTNER EVER capacity building;
- Providing “financial assistance” (CEY grant funds) to MOST AWESOME PARTNER EVER, to be used by MOST AWESOME PARTNER EVER to finance capacity building activities;
- At MOST AWESOME PARTNER EVER’s request, and with regard specifically to the “financial assistance,” acting as fiscal agent for MOST AWESOME PARTNER EVER for purposes of contracting technical assistance and training services or undertaking other procurement actions on behalf of MOST AWESOME PARTNER EVER;
- as the coordinator for the multiple community assessments and evaluation activities for the Partnership; and
- Reporting the results of the Partnership activities and accomplishments to HHS.
Under this Agreement, MOST AWESOME PARTNER EVER agrees to:
- Actively participate in the community assessments and evaluations;
- Complete an organizational self-assessment, with Example Main Street support, to determine the priority capacity building needs for MOST AWESOME PARTNER EVER and its partners as they relate to youth at risk of becoming involved in gang activity, youth violence, and/or domestic abuse and neglect;
- Develop a detailed capacity building plan based on the organizational self-assessment, including, timelines, budgets, sources of technical assistance and training, clearly defined anticipated outcomes and specific indicators to measure results;
- Arrange for and ensure participation in capacity building activities by staff and Board members of MOST AWESOME PARTNER EVER and its partner organizations;
- Provide monthly reports to Example Main Street on MOST AWESOME PARTNER EVER capacity building activities undertaken in pursuit of CEY program objectives, using the sample format in Attachment A;
- Comply with all local, state or Federal laws and regulations regarding the use of funds provided through the Partnership (per Attachment B); and
- Submit a final report at the end of the MOU period listing MOST AWESOME PARTNER EVER’s major accomplishments and outcomes attributable to the CEY program.
DISBURSEMENT OF FUNDS
For direct technical assistance and training services provided to MOST AWESOME PARTNER EVER by Example Main Street professional staff, Example Main Street will cover all costs directly.
For “financial assistance” (CEY grant funds made available by Example Main Street to MOST AWESOME PARTNER EVER pursuant to the CEY program), funds will be administered in two ways:
a) Advance/liquidation of funds: When needed and requested by MOST AWESOME PARTNER EVER, Example Main Street will advance funds to MOST AWESOME PARTNER EVER. MOST AWESOME PARTNER EVER will submit to Example Main Street a monthly advance liquidation invoice, including a description of expenditures incurred with detailed back-up and/or receipts. Additional advances will be made by Example Main Street to MOST AWESOME PARTNER EVER as needed, covering anticipated MOST AWESOME PARTNER EVER requirements for the succeeding month.
b) Funds administered by Example Main Street on MOST AWESOME PARTNER EVER’s behalf: At MOST AWESOME PARTNER EVER’s request, Example Main Street will act as MOST AWESOME PARTNER EVER’s fiscal agent to administer the “financial assistance” funds. Example Main Street will contract for technical assistance and training services, and undertake other procurements, per instructions from MOST AWESOME PARTNER EVER. In these instances, Example Main Street will be solely responsible for the accounting and administration of the relevant expenditures.
TIME PERIOD
This Agreement covers the first year of the CEY program, corresponding to the period from October 1, 20xx through September 30, 20xx If the CEY program is extended for a second and third year, as currently anticipated, the time period of the Agreement will be modified subject to amendments signed by the two parties.
TERMINATION
EXAMPLE MAIN STREET may terminate this Agreement, in whole or in part, with or without cause, with a seven (7) day written notice of termination. Such notice shall be given in writing MOST AWESOME PARTNER EVER and shall be sent via certified or registered mail with return receipt requested.
Signatures of Authorized Representatives
Jo Smith, President Steve Jones, Chair
Example Main Street Most Awesome Partner Ever
Date Date