Application Process
Application Submission Process
- Application Form: Provide a clear and comprehensive application form.
- Required Documents: List all required documents, which may include:
- Project narrative
- Detailed budget
- Architectural drawings or illustrations
- Site photos
- Color samples and materials specifications
- Scope of work
- Business financials
- Business plan
- Proof of insurance
- Certificates of good standing
- Letters of support
- Legal residency affidavit
- Documentation of business proficiency (defined by time in business or demonstrated in business financials)
- Submission Deadline: Specify the application deadline(s) and submission location(s).
- Consider the use of grant application rounds to simplify the promotion of the grant program to a specific time of year (typically as weather improves to allow for construction). This will simplify the review process for staff and create a consistent awareness of the program’s availability.
- Completeness: State that incomplete applications will not be considered.
Evaluation and Selection Process
Explain how applications will be evaluated and selected.
- Review Committee: Describe the composition of the review committee.
- Evaluation Criteria: Define the criteria for evaluating applications, including:
- Project impact
- Sustainability
- Community benefit
- Financial need
- Project feasibility
- Design quality
- Consistency with community plans
- Job creation/retention
- Energy efficiency
- Sales and property tax generation
- Local sourcing
- Applicant's community contributions
- Scoring System: If applicable, describe the scoring system used to rank applications.
- Reporting and Compliance: Be clear about the expectations for reimbursement, and request acknowledgement with the application.
- This can include a final report demonstrating completion of the project, periodic reports on progress (monthly, quarterly, etc.) and before and after pictures before disbursement of funds for reimbursement.
- Approval Authority: Identify the entity with final approval authority (e.g., Town Council).
- Notification: Specify how and when applicants will be notified of funding decisions.