Phase 1: Planning and Preparation
Define Your Needs (Conduct a Needs Assessment)
- Clearly identify the tasks and projects where volunteers can make the greatest impact.
- Consider your program's strategic goals. How can volunteers help you achieve them?
- Needs and Program Assessment
Develop Clear Volunteer Role Descriptions
- Outline the purpose, tasks, required skills, time commitment, and reporting structure for each volunteer role.
- Well-defined roles attract individuals with the right skills and expectations.
- Position Description Template
Establish Basic Policies and Procedures
- Determine your process for volunteer recruitment, application, screening (if necessary), and onboarding.
- Consider liability and insurance implications.
- Develop a simple system for tracking volunteer hours and contributions.
Create a Volunteer Application Form
- Collect essential contact information, availability, skills, and areas of interest.
- Sample Volunteer Application
Plan for Orientation and Training
- Develop a welcoming and informative onboarding process to introduce volunteers to your organization, mission, and their specific roles.
- Provide any necessary training to ensure volunteers feel confident and prepared.
- Sample Presentation of Orientation Content
Key Considerations
- Start Small: Begin with a manageable number of volunteer roles and gradually expand as your capacity grows.
- Engage Your Board: Seek their support and involvement in your volunteer program.
- Focus on Meaningful Engagement: Ensure volunteer tasks are valuable and contribute directly to your Main Street's success.